Reading Lists support for staff
Library staff work with academic tutors to give students their required readings.
Faculty staff update the reading lists for their courses on the VLE (deadlines for this are shown below); library staff then analyse the reading lists and provide links to the digital or print copies of the readings.
Reading list deadlines for the 24-25 year
Autumn Semester: 31 July 2024
Spring Semester: 27 November 2024
The Reading Lists team will then check your essential/required readings, and:
- Purchase anything that the library doesn’t yet own or subscribe to, that is needed as course reading, prioritizing digital material where possible.
- Link to e-books or e-journals available via the Courtauld Library catalogue or Senate House Library catalogue.
- Provide high-quality accessible scans that are copyright compliant.
- Put books/journals that cannot be scanned because of copyright restrictions in the Reading List Reference section of the library.
Advice for staff creating reading lists
Please email readinglists@courtauld.ac.uk once you have updated your readings in the VLE. To ensure that your course readings are ready in good time:
- Finalise your readings on the VLE by the deadline given.
- Clearly distinguish between required readings and further readings in your reading list. The library staff link to required readings. We do not provide links to further readings unless expressly instructed to carry out this work. This is because students are often asked to find their further readings through independent searches of the library catalogue using the citation information you’ve provided.
- For this reason, we recommend complete citations to your readings on the VLE.
Librarians ensure that your reading lists are copyright compliant. The librarians scan physical books and journals according to the terms of our Copyright Licensing Agency licence (CLA licence). The CLA requires us to report copies made for teaching and to limit scanning to:
- Books, journals, or other text materials that the Courtauld Library has in its collection.
- 1 chapter / 10% of a book (whichever is greater).
- 10% of a journal issue; or 2 articles in a single journal issue or conference proceedings. Where the issue, or a substantial part of it, is dedicated to a particular theme, any number of articles dealing with that particular theme.
- Included in the licenced titles for scanning by the CLA HE Licence.
The CLA Check Permissions tool lists which books and journals are covered by the licence. Note that even if the library owns a book, there are some cases in which it will not be covered by the CLA Licence and therefore we cannot provide a scan on the VLE. In these cases the book will usually go in the Reading List Reference section.
Please do not upload .pdfs to the VLE independent of the library. Library staff are designated by the CLA to provide copies of texts for educational purposes. Librarians ensure that copies are compliant with the terms of the licence.
Rather than upload a .pdf, we recommend you add the permalink to the reading (see FAQs below) if the reading is available as an e-journal or e-book via the Courtauld library catalogue.
If scanning of physical resources is required, then library staff will provide a digital full-text of the reading after checking for copyright compliance.
Please email readinglists@courtauld.ac.uk once you have updated your readings in the VLE.
FAQs
My course/module has not yet been uploaded to the VLE so I cannot update my readings. What can I do?
You can send your required readings to the Library via readinglists@courtauld.ac.uk. The Library team will work from this document and prepare links and scans for you, and order in any books which we don’t have. Once you are able to upload course content and readings to the VLE, let us know, and we will transfer all the links over to the VLE.
I’ve missed the deadline for updating my course reading list. What can I do?
Get in touch with us asap. We ask tutors to submit their reading lists by specific dates so that we can have the readings ready for them before the start of each new term. If readings are submitted after this date, then we can’t guarantee it, but we will however work as quickly as we can to get the material up.
There’s a chapter/article I need to add as essential reading. What can I do?
Get in touch with us asap. We accept requests for scanning or purchasing throughout the year and we will always try and supply the material as quickly as we can.
How do I add links from the library catalogue to the VLE?
Where access to e-books or e-journals is available via the Courtauld Library catalogue, tutors should give the catalogue permalink on the VLE next to the relevant required reading.
To do this:
· Search the Courtauld Library catalogue
· Once you have identified that access is available to the e-book or e-journal article, click on ‘Permalink’
· Click on Copy the permalink to clipboard
· Open up the VLE to the relevant reading and paste the permalink next to it.
One of the links to a required reading on my course list isn’t working. What can I do?
Get in touch with us at readinglists@courtauld.ac.uk with the name of the course and the reading details.
How do I access Senate House Library resources? (Senate House membership)
Courtauld staff and students can become members of Senate House Library and access both their physical and e-resources. Some course required readings will only be available via Senate House, so membership is essential. For information on the library and how to register as a member, see the Senate House webpage on the Courtauld Library website.
Can I make scans from books that I personally own to share with students on the VLE?
Scanning and sharing extracts from books or journals via the VLE is only allowed if the Courtauld Library owns a copy itself, or if it subscribes to a digital version, and in both cases, the title is covered by the CLA Licence. If you wish to use books or journals that the Courtauld Library doesn’t yet own, please do get in touch, and we will try to purchase/get access for you and your students.
I need something scanned but it isn’t allowed under the CLA Licence. Is there anything that can be done?
There are certain copyright exceptions that we may be able to make use of to provide scans of requested material, however these need to be checked on a case by case basis. The library does check for these as part of its reading list processes when we encounter something that cannot be scanned under the CLA Licence. More information on copyright exceptions in education can be found on Copyrightuser.org’s website.