Graduation 2019 - The Courtauld Institute of Art

Graduation 2019

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Graduation 2019

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Degree Presentation Ceremony 2019

The Courtauld Institute of Art’s Degree Presentation Ceremony will be held on Wednesday, 10 July 2019.

The ceremony will be held at St Martin-in-the-Fields, Trafalgar Square.

If you are due to graduate in July 2019, you should expect to receive an invitation email in early May.

Further Information

Tickets for Graduand Guests

Each graduand is entitled to bring up to two guests to the Degree Presentation Ceremony. Guest tickets are free of charge, and graduands apply for these tickets when the register for the ceremony via their e-vision account.

Please note, we are extremely restricted on the total number of graduands and their guests we can accommodate at St Martin-in-the-Fields. If you do wish to bring more than two guests, please contact advice@courtauld.ac.uk. We cannot guarantee to provide additional tickets, but you will be put on a waiting list.  If tickets do become available, we will allocate them on a first come first serve basis, so do be prompt in contacting us to avoid disappointment.

Please note: Additional guests arriving at the Degree Presentation Ceremony without entrance tickets will not be permitted to attend the ceremony.

Any guests arriving late (after the start time of the ceremony) will not be guaranteed entry to the ceremony.

We would strongly advise that the Degree Presentation Ceremony is not appropriate for small children, but if they attend, they must be accompanied by an adult. The ceremony is long, and small children do become restless, and may be disruptive to other guests during the ceremony.  Unfortunately, we do not have crèche facilities for small children during the ceremony.

Student Checklist for Graduation

For the Degree Presentation Ceremony to be held on Wednesday, 10 July 2019

Required for all graduands:

Register yourself and for your guest tickets (maximum of 2) by registering for the ceremony via your e-vision account. Please note: There is no charge for guest tickets, entrance is free, but the e-vison registration will close on 17.00 hours on 10 June 2019.

Check that your name is correctly spelt, and you have indicated on the registration form how it should be pronounced. 

Ensure you have indicated on the registration form if any of your guests need accessible seating or if a space for a wheelchair is required.

Book your hat and gown with Ede and Ravenscroft using their online form – links to this form will be sent to you once you have registered via e-vision.

We strongly recommend that you order gown at least 2 working weeks prior to the start of the Graduation week. Ede and Ravenscroft’s online gown bookings form will usually close 10 working days prior to the start of the University’s Graduation.  Please ensure that you check your measurements, including hat size before you place your order

Please note: Your hat and gown can only be collected on the day of your ceremony from the relevant area at St Martin-in-the-Fields. (You will be advised where to go at registration).

If you have not ordered your hat and gown in advance, we cannot guarantee you these on the day – you will not be permitted to attend the ceremony without full academic dress. 

Ensure you are aware of the timings for the day, and the time your guests should arrive at St Martin-in-the-Fields. The running order of the day is available here:

Optional Items:

You can also book official photographs to be taken on the day through Ede and Ravenscroft. Information on how to book will be sent to you once you have registered via e-vision.

Familiarise yourself with The Courtauld Alumni at https://courtauld.ac.uk/alumni

Dress Code

The Degree Presentation Ceremony is a formal University event and all graduands must be dressed smartly and wear full academic dress.

Jeans, t-shirts and trainers are not permitted; suitable attire is a lounge suit with a shirt and tie, a formal dress or a skirt and blouse.

Members of religious orders may wear their normal mode of dress.

Graduands from overseas countries may, if they choose, wear their national dress.

Graduands whose clothes are considered unsuitable will be excluded from the ceremony.

Running Order On The Day – 10 July 2019

11am – 1:00pm Registration Desk St Martin-in-the-Fields, Crypt Reception area.

To get to the Crypt Reception area, you will see a glass entrance way to the left of the main Church. Please proceed down the flight of stairs here, and you will see the registration desk. There will be signposts and helpers available on the day to guide you.

You MUST check in (please show your booking confirmation) to confirm that you are present.  This is to give you your seat number for the church, and advise you of the finalised running order of the day.

Your guests do not need to register, but you will need to ensure you have collected and given them their tickets before they enter the church.

11am – 2:00pm Pick up your gowns from the designated area in St Martin-in-the-Fields

Go to the gowning room as soon as you are registered. Please ensure that you collect your hat and gown before 2:00pm at the latest.

If you would like to have your official photograph taken during the day, please ensure you have booked this in advance, and have had this taken before you attend the ceremony at 3:00pm.

Please note: If you would like to be part of the group photograph for your cohort, there will be an official Ede and Ravenscroft Photographer in the Courtyard at St Martin-in-the-Fields at the designated times below:

1.00pm – BA/Graduate Diploma Group Student Photograph

1.30pm – MA/Post-graduate Diploma Group Student photograph

2.00pm – PhD Group Student Photograph

 

3:00pm Doors to the Church open for Graduands and Guests

Graduands should use the designated door to gain entry and will be shown to their seat.

Please note: 

BA and Graduate Diploma students: you will be seated in an alphabetised order. Marshals will be on hand to guide you to your seat. Please stay in position (and do not move up unless instructed) to ensure you are in the correct order when your name is announced as you walk on to the stage to meet the Director.

MA/ Post-graduate Diploma students: you will be seated in your course groups, and then in an alphabetised order. Marshals will be on hand to guide you to your seat. Please stay in position (and do not move up unless instructed) to ensure you are in the correct order when your name is announced as you walk on to the stage to meet the Director.

As you may be required to sit in a different seat after you have graduated, you are advised to leave any bags with your guests.

Guests should use the main entrance, and seating for guests is unassigned, but entrance is strictly by TICKET ONLY.

Both you and guests must be seated in the church by 3:40pm at the latest.

4:00pm The Ceremony begins

At the appropriate moment during the ceremony, you will be marshalled out of your row to be presented to the Director.

Watch for instructions from the Marshal, who will ask you to move out of your row and will check you are in the correct order.

When you reach the platform area, please wait until you hear your name and the stage Marshal gives you the signal to walk towards the Director.

When your name is announced, cross the stage to the Director.

Once the Director has greeted and congratulated you, please follow the line and return to a seat.

You may not be seated in the same place, but Marshals will show you where to go so please follow their instructions.

Please note that all students will have their photograph taken receiving their degree from the Director. The photographs will be available to purchase from the Ede and Ravenscroft website about a week after Graduation.

5:30pm (Approx.) Process out of Church

The procession out of the church will be led by the Director, Chairman, Honorary Doctor, Honorary Fellows, academic staff and new PhD graduates.

Please remain seated until the Marshals instruct you out of your row to process out through the central doors.

5:30pm Reception at St Martin-in-the-Fields

Following the ceremony, you and your guests are invited to join the Director and staff for celebratory drinks at St Martin-in-the-Fields in the Crypt and in the Courtyard.

PLEASE MAKE SURE THAT YOU RETURN YOUR GOWN BY 6.30PM AT THE LATEST

 

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