Graduation 2019 - The Courtauld Institute of Art

Graduation 2019

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Graduation 2019

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The Courtauld Institute of Art’s Degree Presentation Ceremony will be held on Wednesday, 10 July 2019 commencing at 10.30 hours.

The ceremony will be held at The Light, Friends House, 173-177 Euston Road, London NW1 2BJ.  More information:  https://www.friendshouse.co.uk/thelight

If you are due to graduate in July 2019, you should expect to receive an invitation email in early May.

Further Information

Tickets for Graduand Guests

Each graduand is entitled to bring up to two guests to the Degree Presentation Ceremony. Guest tickets are free of charge, and graduands apply for these tickets when they register for the ceremony via their e-vision account.

If you do wish to bring more than two guests, please contact advice@courtauld.ac.uk. We cannot guarantee to provide additional tickets, but you will be put on a waiting list.  If tickets do become available, we will allocate them on a first come first serve basis, so do be prompt in contacting us to avoid disappointment.

Please note: Additional guests arriving at the Degree Presentation Ceremony without entrance tickets will not be permitted to attend the ceremony.

Any guests arriving late (after the start time of the ceremony) will not be guaranteed entry to the ceremony.

We would strongly advise that the Degree Presentation Ceremony is not appropriate for small children, but if they attend, they must be accompanied by an adult. The ceremony is long, and small children do become restless, and may be disruptive to other guests during the ceremony.  Unfortunately, we do not have crèche facilities for small children during the ceremony.

Student Checklist for Graduation

For the Degree Presentation Ceremony to be held at 10.30 hours – Wednesday, 10 July 2019

Required for all graduands

Register yourself and for your guest tickets (maximum of 2) by registering for the ceremony via your e-vision account.  Please note: There is no charge for guest tickets, entrance is free, but the e-vison registration will close on 17.00 hours on Monday, 10 June, 2019.

Check that your name is correctly spelt, and you have indicated on the registration form how it should be pronounced.

Ensure you have indicated on the registration form if any of your guests need accessible seating or if a space for a wheelchair is required.

Book your hat and gown with Ede and Ravenscroft using their online form – links to this form will be sent to you once you have registered via e-vision.

We strongly recommend that you order gown at least 2 working weeks prior to the start of the Graduation week.  Ede and Ravenscroft’s online gown bookings form will usually close 10 working days prior to the Graduation.  Please ensure that you check your measurements, including hat size before you place your order

Please note: Your hat and gown can only be collected on the day of your ceremony from the relevant area at Friends House, Euston Road. (You will be advised where to go at the Graduation Registration Desk at the venue).

If you have not ordered your hat and gown in advance, we cannot guarantee that spares will be available on the day – you will not be permitted to attend the ceremony without full academic dress.

Ensure you are aware of the timings for the day including the early start of the ceremony at 10.30 am and the time your guests should arrive at Friends House. Euston Road. The running order of the day is available below.

Optional Items

You can also book official photographs to be taken on the day through Ede and Ravenscroft. Information on how to book will be sent to you once you have registered via e-vision.

Familiarise yourself with The Courtauld Alumni at https://courtauld.ac.uk/alumni

Tickets for Graduation

Once you have registered to attend the Degree Presentation Ceremony your tickets for both Graduands and your guests will be available to collect from The Courtauld Institute of Art (Seminar Room 6, 2nd Floor, Vernon Square) prior to the Graduation Ceremony on Monday, 8 July and Tuesday, 9 July from 09.30 to 17.30 hours.  It is important that you collect your tickets for the ceremony before the day.

If you cannot collect your Graduation tickets at this time, please email the Advice Desk (advice@courtauld.ac.uk) to inform them.

Once you have collected your tickets please remember to give your Guest tickets for the ceremony to your Guests. You will need your Graduand ticket for the Ceremony.  Please ensure you keep your tickets safe.

Dress Code

The Degree Presentation Ceremony is a formal Institute event and all graduands must be dressed smartly and wear full academic dress.

Jeans, t-shirts and trainers are not permitted; suitable attire is a lounge suit with a shirt and tie, a formal dress or a skirt and blouse.

Members of religious orders may wear their normal mode of dress.

Graduands from overseas countries may, if they choose, wear their national dress.

Graduands whose clothes are considered unsuitable will be excluded from the ceremony.

Running Order on the Day – 10 July, 2019

08.30 – 13.30 hours Graduation Registration Desk at Friends House, Euston Road Open

In arrival at Friends House please go the Graduation Reception Desk – there will be signposts and helpers available on the day to guide you.

You MUST check in at The Graduation Desk showing your Graduand Ticket to confirm that you are present.  This is to give you your seat number for the church, and advise you of the finalised running order of the day. Please remember to give your Guest tickets for the ceremony to your Guests.

Your guests do not need to register, but you will need to ensure you have collected and given them their tickets before they enter the auditorium.

08.30 to 09.45 hours Pick up your gown from the designated area in Friends House, Euston Road

Go to the gowning room as soon as you are registered. Please ensure that you collect your hat and gown before 09.45 hours at the latest.

If you would like to have your official photograph taken during the day, please ensure you have booked this in advance.  Your official photograph can be done after the ceremony

09.30 hours Doors to The Light auditorium open for Graduands and their Guests

Graduands should use the designated door to gain entry and will be shown to their seat.

Please note: 

BA and Graduate Diploma Graduands: you will be seated in an alphabetised order. Marshals will be on hand to guide you to your seat. Please stay in position (and do not move up unless instructed) to ensure you are in the correct order when your name is announced as you walk on to the stage to meet the Director.

MA History of Art Graduands: you will be seated in your course groups, and then in an alphabetised order. Marshals will be on hand to guide you to your seat. Please stay in position (and do not move up unless instructed) to ensure you are in the correct order when your name is announced as you walk on to the stage to meet the Director.

Post Graduate Diploma and other MA Graduands: you will be seated in an alphabetised order. Marshals will be on hand to guide you to your seat. Please stay in position (and do not move up unless instructed) to ensure you are in the correct order when your name is announced as you walk on to the stage to meet the Director.

Each PhD recipient is called individually to be presented with their award by the Director.

As you may be required to sit in a different seat after you have graduated, you are advised to leave any bags with your guests.

Guests should use the designated entrances, and seating for guests is unassigned, but entrance is strictly by ticket only.

Both you and guests must be seated in the auditorium by 10.15 hours at the latest.

10.30 hours The Ceremony begins

At the appropriate moment during the ceremony, you will be marshalled out of your row to be presented to the Director.

Watch for instructions from the Marshal, who will ask you to move out of your row and will check you are in the correct order.

When you reach the platform area, please wait until you hear your name and the stage Marshal gives you the signal to walk towards the Director.

When your name is announced, cross the stage to the Director.

Once the Director has greeted and congratulated you, please follow the line and return to a seat.

You may not be seated in the same place, but Marshals will show you where to go so please follow their instructions.

12.15 hours (Approx.) Process out of the auditorium

The procession out of the auditorium will be led by the Director, Chairman, Honorary Doctor, Honorary Fellows, academic staff and new PhD graduates.

Please remain seated until the Marshals instruct you out of your row to process out through the central doors.

PLEASE MAKE SURE THAT YOU RETURN YOUR GOWN AND HAT BY 14.30 HOURS AT THE LATEST

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